Mecklenburg County Board of Commissioners
Policy and Procedures for Selection of Chairman and Vice Chairman
1. Selection of Chairman and Vice Chairman
In accordance with Section 39 of Chapter 153A of the North Carolina General Statutes, on the first Monday in December of each even numbered year and at its first regular meeting in December of each odd numbered year, the board of commissioners shall choose one of its members as chairman to serve as the presiding officer of the board of commissioners for the ensuing year. The board of commissioners shall also at such times choose one of its members as a vice-chairman to act in the absence or disability of the chairman.
2. Protocol of the Meeting to Elect Board Chairman and Vice Chairman
The county manager or, in his or her absence, the board’s parliamentarian shall preside over the initial part of the meeting to elect the Chairman. Immediately following the election of a board member as chairman, such board member shall assume the office of chairman and preside over the election of another member as vice chairman.
Nominations for chairman and vice chairman may be made by any member of the board and do not require a second.
Any member of the board of commissioners may be nominated for and elected to the position of chairman or vice chairman. Board members who are nominated and unwilling to serve if elected shall make that fact known to the other members of the board at the time of their nomination and withdraw from any election.
Any board member nominated for either chairman or vice chairman may make a statement to the board regarding his or her candidacy, but shall not take any longer than five minutes to do so. The order of candidates’ statements shall be determined by the order of their nomination. The person being nominated first will speak last.
The election for chairman and vice chairman shall be conducted by a show of hands by all members of the board with the nominees being voted upon in the reverse order in which they were nominated. A member of the board who is a nominee may vote for him or herself in any election. All members present must vote in any election.
To be elected to the position of Chairman or Vice Chairman, a board member must receive the affirmative votes of a majority of the board members voting in the election.
If there are more than two candidates nominated for either chairman or vice chairman and none of the candidates receives the affirmative votes of a majority of the board members voting in the election, the vote shall be re-taken with only the nominees receiving the two highest vote counts being eligible for election in the re-taken vote.
6. Casual Vacancies
If the position of chairman or vice chairman shall become vacant for any reason between required elections, the position may be filled at a subsequent regular meeting of the Board by a vote taken following the procedures set forth in this policy.
The proposed policy was approved on January 22, 2014, with bi-partisan support.